Effective Date: May 27, 2025

Mt. Gilead Camp & Conference Center (“Mt. Gilead,” “we,” “our,” or “us”) is committed to respecting and protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and engage with our services—both online and on-site.

We recommend reviewing this policy regularly, as continued use of our services constitutes agreement to the terms herein.

 

1. Information We Collect

We collect several categories of personal data:

1.1 Information You Provide to Us

• Name, address, email address, phone number

• Emergency contact information

• Medical and allergy information

• Church affiliation (if provided)

• Camp registration details

• Volunteer and employment applications

• Donation information and billing details

• Communication preferences

1.2 Information Collected Automatically

• Browser type and version

• Device type and operating system

• IP address and approximate geolocation

• Website usage behavior (pages visited, time on site, clicks)

• Referral source (Google, social media, etc.)

• Cookies and analytics tracking IDs (e.g., Google Analytics, Meta Pixel)

1.3 Information from Third Parties

• Payment processors (e.g., Stripe, QuickBooks)

• Scheduling or CRM platforms

• Social media platforms when interacting with our content

 

2. How We Use Your Information

We use your data to:

• Process registrations, donations, and orders

• Deliver camp communications and emergency updates

• Ensure camper and guest safety

• Provide customer support

• Improve website performance and content

• Send newsletters, updates, and promotional materials (with opt-out)

• Conduct internal analytics and improve programming

• Comply with legal, safety, and insurance requirements

 

3. Legal Basis for Processing (GDPR Notice)

If you are accessing our site from the EU, we process your data based on:

• Consent (for marketing and newsletter opt-ins)

• Contractual necessity (registration and payment fulfillment)

• Legal obligation (insurance and child protection compliance)

• Legitimate interest (site analytics and internal reporting)

 

4. Information Sharing and Disclosure

We do not sell or rent your personal information.

We may share information with:

• Authorized third-party service providers (payment processors, email platforms, etc.)

• Medical professionals and emergency responders when necessary

• Government or legal authorities to comply with applicable laws

All third parties are required to protect your information and may only use it for specific purposes on our behalf.

 

5. Data Retention

We retain personal information for only as long as necessary to fulfill the purpose it was collected for, including for legal, tax, and accounting requirements. Retention periods vary by data type and legal requirement.

 

6. Cookies and Tracking

We use cookies and similar technologies to:

• Remember user preferences

• Analyze site performance

• Track marketing campaign effectiveness

You may disable cookies through your browser settings. This may impact your experience using our website.

We currently use:

• Google Analytics

• Google Ads conversion tracking

• Meta (Facebook) Pixel

We do not honor "Do Not Track" (DNT) browser signals at this time.

 

7. Data Security

We implement industry-standard security measures, including:

• SSL encryption

• Secure payment gateways

• Access control and authentication

• Data minimization practices

No method of transmission over the internet is 100% secure, and while we strive to protect your personal data, we cannot guarantee its absolute security.

 

8. Children's Privacy (COPPA Compliance)

We do not knowingly collect personal information from children under 13 online without parental consent. Our website and registration processes are directed to parents and guardians. If we become aware that we have collected personal data from a child under 13 without verification of parental consent, we will delete the information promptly.

 

9. Email, Text & SMS Communications

By providing your email and/or phone number, you consent to receive communications about your account, registrations, or upcoming events. You may also receive newsletters or promotional messages.

You can unsubscribe from email at any time by clicking the link at the bottom of our emails. For SMS, reply STOP to opt out.

 

10. California Privacy Rights (CalOPPA)

In compliance with the California Online Privacy Protection Act:

• You can view and update your personal information by contacting us

• We do not share your personal data with third parties for marketing purposes without your consent

• You may request the categories and specific pieces of personal data we have collected about you

 

11. International Data Transfers

If you are accessing our site from outside the United States, your information will be transferred to and processed in the U.S. By using our services, you consent to this transfer.

 

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage users to read the privacy policies of every website they visit.

 

13. Your Rights & Choices

You may:

• Request a copy of the personal information we hold

• Request correction or deletion of your data

• Opt out of marketing communications

• Request data portability

• Withdraw consent at any time (where processing is based on consent)

To exercise these rights, please contact us at the email below.

 

14. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and the date of the most recent revision will be indicated at the top. Continued use of our services indicates acceptance of the revised policy.

 

15. Contact Us

If you have any questions or concerns about this policy or your data, contact us at:

Mt. Gilead Camp & Conference Center
13485 Green Valley Rd.

Sebastopol, CA 95472

(707)823-4508

info@mtgilead.org
www.mtgilead.org